Let’s Ride Southall Free Bike Scheme Terms and Conditions

Application

●   Application is for a bicycle, helmet, pump, d-lock and lights.

●   Application implies agreement to the terms and conditions.

●   Applicants must be aged 5 or older (an authorised adult must complete an application form on behalf of anyone under the age of 18 years).

●   Applicants must live or work within an eligible postcode area (UB1 and UB2 – We will need a proof of address dated within the last three months).

●   All applicants confirm that on receiving a bicycle they agree to be an active member of Active Communities Team (ACT) Social Movement and its campaigns and the Lets Ride Southall Cycling Club: You will be agreeing to be an active member who will join the teams in supporting Southall cycling initiative.

●   Applicants must not already own or have access to a roadworthy bike.

●   Applicants must commit to cycle at least once a week in the first six months or return the bike if not.

●   Applicants must make a personal cycling and storage plan or confirm their cycling proficiency. 

●   Applicants must agree to GPS monitoring of bike usage and take part in data collection.

●   No individual may be named on more than one application. Duplicate applications will be deleted and only one application will be submitted.

●   Applications may be submitted online or via the paper application form and will be treated equally.

●   Applicants who provide incorrect details in their application will be disqualified and will not be eligible to reapply at any time.

●   The Let’s Ride Southall reserves the right to amend these terms and conditions at any time by email.

●   The Let’s Ride Southall reserves the right to reclaim any of its property at its discretion where the terms of this agreement have been breached or by way of change of the recipient’s circumstances which disqualify them from the scheme. 

●   All personal data will be held on the Let’s Ride Southall database and used for processing applications and for providing information on Let’s Ride Southall activities in accordance with GDPR requirements. 

More information can be found on the Let’s Go Southall website. www.letsgosouthall.gov.uk

Allocation

●   Applications may be made individually or jointly for families. One cycle will be allocated for each successful individual application and two cycles per household will be allocated for each successful joint application. Potentially two more bikes could be allocated per household depending on availability.

● We reserve the right to allocate bicycles depending on availability including one or more roadworthy refurbished bicycles.  

● We cannot guarantee that every eligible applicant will receive a FREE new or recycled bike.

● Successful applicants will be required to sign a legal agreement on handover.

● Bicycles may need to be allocated based on availability of bikes and may not be matched for individual requirements.

Ownership and Liability

● Let’s Ride Southall does not accept any responsibility for the rider or third-party claims associated with the bicycles and cycling accessories.

● Ownership of bicycles is transferred to individuals upon collection.

● No bicycles should be sold or given to other individuals.

● Successful applicants are responsible for confirming they are in reasonably good health and able to  ride a bike with a health professional such as their registered General Practitioner.

● It is a legal requirement to ensure you have front and rear lights when cycling during hours of darkness or in poor visibility.

● Let’s Ride Southall recommends that all cyclists wear a helmet.

● If the cycle is stolen, the applicant must within 72 hours inform the Police and obtain a Crime Number and inform the Let’s Ride Southall team via email letsridesouthall@gmail.com.

● If the successful applicant no longer requires the cycle, they must inform the Let’s Ride Southall team.

Maintenance

● All cycles provided will have a pre delivery inspection completely to ensure they are in full working order

● Maintenance of the cycle is the responsibility of the successful applicant.

● Bicycles and cycling accessories will not be replaced if they are damaged or stolen. 

● It is the sole responsibility of the applicant to ensure that the bicycle and cycling accessories are always stored securely.

Training

● Successful applicants will be required to complete a personal cycling and storage plan as part of this agreement.

● Free Bikeability level 1 and 2 training courses will be made available to all recipients pre handover and forms part of the conditions in transfer of liability

● Confident road cyclists may choose to sign a disclaimer stating they accept full responsibility for not taking part in training and are able to ride on roads safely.

● Successful applicants will be required to take part in some of our free Basic Maintenance Training.

● Let’s Ride Southall may ask for the bicycle to be returned if the required training is not completed.

● Abuse to any of the Let’s Ride Southall team or training staff will not be tolerated. Any applicant that is abusive will be disqualified from receiving a bicycle and will not be eligible to reapply at any time.Further action will be taken where necessary.

Monitoring

● The bicycles will be GPS monitored. The GPS will be used to gather journey and route information and can also be accessed in the event of loss or theft.

● Applicants will take part in surveys and data monitoring.

● This data collection is for the purpose(s) of providing and monitoring the effectiveness of the Let’s Ride Southall Programme and it will also be shared with partners for evaluation purposes.